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I. NAME
The name of the organization shall be the Newfoundland and Labrador Library Association (herein after called the Association).
II. AIMS AND OBJECTIVES
(a) To stimulate and foster interest in the use of libraries.
(b) To recommend policies on library provision and development to the appropriate body.
(c) To provide facilities for the interchange of ideas between librarians and other people interested in and supportive of libraries.
(d) To give professional advice and assistance to all engaged in library work, to stimulate rapport, and encourage unity of purpose
among all people working or otherwise serving in libraries or on library boards.
(e) To organize, through a committee appointed by the Executive, Newfoundland and Labrador Library Week, to be held annually either
in conjunction with National Book Festival or at such time as the Executive shall decide. The Executive shall announce the scheduling
of Newfoundland and Labrador Library Week at least two months prior to the event. (Amendment passed September 22, 1987.)
III. MEMBERSHIP
Membership of the Association to be open to all librarians and other persons interested in the aims and objectives of the Association,
including those serving on governing bodies of libraries.
IV. MEMBERSHIP DUES
Membership dues shall be paid annually, the amount to be set by the Executive. The membership year shall be from May 1st to April
30th annually.
V. OFFICERS
The following shall constitute the officers of the Association:
President
Vice-President
Secretary
Treasurer
Past-President
Library Technician and Assistant Representative
VI. EXECUTIVE COMMITTEE
The Executive Committee shall consist of the officers of the Association.
VII. ELECTIONS
(a) The nominating committee shall consist of the Past President or other suitable person chosen by the Executive if the immediate
Past President is not available.
(b) An election of officers shall be held at each annual meeting.
(c) Members who hold the positions of Secretary or Treasurer may be re-elected but may not hold the position for more than
two (2) years.
(d) The Vice-President shall automatically fill the position of President to ensure continuity of the Executive.
(e) Should a vacancy occur in any office, the Executive Committee shall have the power to appoint a person to fill that
office for the unexpired term, with the exception of the office of the President which shall be filled by the Vice-President.
(f) Voting shall be by secret ballot.
VIII. DUTIES OF OFFICERS
(a) The President is the official representative of the Association. S/he presides at all general meetings, and is a member ex-officio of all committees (except nominating).
(b) The Vice-President shall perform the duties of President in her/his absence and shall assist the President as requested.
(c) The Secretary shall be responsible for the minutes of all executive and general meetings, and in particular shall:
Distribute notices of meetings.
Officiate at elections.
Carry out any other duties as may properly be construed to be within the jurisdiction of the office.
(d) The Treasurer shall collect and disburse all monies of the Association subject to direction and/or approval of the Executive
Committee and shall submit an annual financial statement showing receipts and disbursements. It is the responsibility of the Treasurer
to see that the annual financial statement is audited prior to the annual meeting, by an impartial third party.
IX. QUORUM
For the Executive Committee meeting, four officers of the association shall constitute a quorum, to be
composed of any three of the following members (President, Vice-President, Secretary, Treasurer) plus
one other officer of the association.
For a general meeting, a quorum shall be fifteen (15) paid up members.
X. MEETINGS
(a) The annual meeting shall be held in May of each year.
(b) General meetings shall be called at the discretion of the officers, or upon written request of any seven (7) members to the Secretary.
(c) Executive Committee meetings and/or meetings of the officers shall be held at the discretion of the President. Emergency meetings will be held at the call of the chair.
(d) Any paid up members shall be eligible to vote at meetings.
XI. COMMITTEES
Committees shall be appointed by the Executive Committee as deemed necessary.
XII. AMENDMENTS
The Constitution may be amended by two-thirds (2/3) majority of the members present at any general meeting of the Association,
provided that written notice of the proposed action has been given to each member at least two (2) week prior thereto.
XIII. NON-PROFIT ORGANIZATION
The Association's activities shall be carried on without purpose of gain for its members and any profits or other accretions to the
organization shall be used in promoting its objects. (Amendment passed March 20, 1985.)
XIV. SIGNING OFFICERS
The Signing Officers of the Association shall consist of the President, the Treasurer, and the Secretary. Any two of these three
signatures are required for the disbursement of funds from the Association's accounts. (Amendment passed October 13, 1988.)
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